Types Of Processes Outsourced In Insurance Back Office

Last updated: 26 Oct, 2023 By | 6 Minutes Read

Insurance processing outsourcing services

“Do what you do best, outsource the rest”. This line fits the insurance company that engaged in insurance back office support processes. Before choosing which tasks you can farm out to insurance back office outsourcing form, take a hard look at your business. It will help you determine your strengths and values. In the insurance industry, it is the level of services offered to their customers which help retain policyholders. Therefore, the primary focus of the company should be on the development activities i.e. core area instead of non-core areas.

Let’s take an example. In the insurance industry, product development is the core activity of the insurance business. This deals with designing and development of new products or product variant within a product line.  Such activities are carried out by the product development department of the company. Activity like product planning requires vast domain expertise and experience; therefore the companies wish to retain it in-house.

Activities like, data processing or technical support function, are purely operational activities handled by the operations team in an insurance company. The companies outsource insurance services to gain cost advantage so that they can focus more on core activities such as product development, underwriting, etc.

Insurance Back-Office Tasks to Outsource

  • Data Entry

This includes the accurate and efficient input of policyholder data, claims information, and other critical data into the insurance company’s systems. Data entry outsourcing helps maintain data accuracy and consistency.

  • Policy Administration

Outsourcing policy administration processes involves managing policy issuance, endorsements, renewals, and cancellations. This can help insurance companies ensure that policies are consistently managed and updated.

  • Claims Processing

Insurance claims are often a complex and time-consuming aspect of the insurance business. Outsourcing claims processing can include claims intake, adjudication, validation, and settlement, which can improve the speed and accuracy of claims processing.

  • Underwriting Support

Outsourcing underwriting support services can involve tasks like risk assessment, policy evaluation, and premium calculation. It can help underwriters make more informed decisions by providing them with comprehensive information and analysis.

  • Customer Support

Handling customer inquiries, policyholder communications, and providing support for billing and policy-related questions. This a popular insurance outsourcing services.

  • Document Management

Outsourcing document management involves tasks like document scanning, indexing, storage, and retrieval. It helps in reducing paperwork, improving access to information, and ensuring compliance with data retention regulations.

  • Data Analytics and Reporting

Analyzing and reporting on insurance data, trends, and key performance indicators (KPIs) can be outsourced to experts in data analysis and reporting.

What are the Benefits of Outsourcing?

  1. Cost Savings: Insurance back office outsourcing can significantly reduce operational costs, as insurance companies can leverage the lower labor and infrastructure costs in outsourcing destinations. This includes cost savings in staffing, training, office space, and technology investments.
  2. Focus on Core Competencies: Insurance companies can concentrate on their core business functions, such as underwriting and risk assessment, while outsourcing non-core activities to specialists. This helps enhance their core competencies and competitiveness.
  3. Scalability: Outsourcing providers can easily adapt to changes in workload and demand, making it easier for insurance companies to scale up or down according to their needs, especially during peak seasons or business fluctuations.
  4. Access to Specialized Expertise: Outsourcing partners often have specialized knowledge and expertise in insurance-related processes and technology. This can lead to improved quality and accuracy in service delivery.
  5. Improved Service Quality: Many outsourcing providers are deliver high-quality services, following service-level agreements (SLAs) to meet specific performance standards and deliver superior customer service.


While insurance back-office outsourcing offers numerous advantages, it’s essential for insurance companies to carefully select and manage their outsourcing partners, establish clear communication channels, and maintain control over critical aspects of their business. A well-structured outsourcing strategy can help insurance companies reap the benefits while mitigating potential risks.

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